4 Steps to Creating an Effective Task Management Plan
Do you sometimes find yourself overwhelmed by the growing list of things you need to get done? In the fast-moving business world, priorities are continually set and the tasks to reach goals often seems ever-growing. However, by creating strategies to manage responsibilities wisely, you can streamline your workload, become more productive and be more effective in your job. You can create an effective task management plan and be on top of your game, whether you’re working on a small project with a few people or are a part of tackling a huge goal with a large team.
Plan and prioritize
Set clear and specific goals that are realistic and achievable. Assess which of them are important. List the actions you need to take to achieve these goals, and set a deadline for each. Having a to-do list lets you focus more on what is important, makes you less likely to miss deadlines, and helps you keep track of what you have achieved. Utilizing online task management software can be a great way to document and organize this process. Sort remaining tasks in order of priority, and devote most of your time to those that are highly important and extremely urgent.
Focus and execute
Eliminate “productivity pit stops,” or those that distract you and prevent you from getting things done— think unnecessarily flipping in between apps, incoming e-mail notifications, etc. While going about your daily routine, take note of the things that slow down your pace, affect your output and do what you can to eliminate them. What’s more, document your progress in a way that can be easily accessed and recalled. This will lead to better alignment and increased productivity.
Commit and persevere
Take your goals seriously, and fully dedicate yourself to achieving them. Truly believe in your work, and see value in what you do. When things get tough, remain optimistic and keep going. Develop effective techniques for dealing with stress (e.g., documenting a “stress journal,” taking a break, having light-hearted conversations, etc.). Set a reward for when a task is done to help you stay motivated from beginning to end. If you’re using an all-in-one online task management software that also allows for updates to the entire company, let your co-workers know when you’ve hit a big milestone. A simple pat on the back or a few words of encouragement can make a big difference.
Innovate and automate
Look for better ways of doing things and consider using next-generation tools, like advanced online task management software, to help. The right software option will come with a more unified approach, helping you to seamlessly connect, document, update, and plan. Even if you or your company are late adopters, or even in the beginning phases of looking into these types of solutions, do what you can to automate what you have control over. Schedule recurring tasks that you do daily, weekly, or monthly. Use shortcuts that can calculate complex equations in spreadsheets or that can embed your company’s letterhead onto documents with just a click of a button. This will help you to focus on what’s important and eliminate some of the noise.
There is no task that is too big or small when using the right tools to get work done effectively. Utilizing solutions like online task management software, you’ll give yourself the ability to save time, reach goals faster and to focus on what’s really important.