Board Portal Software Continues to Evolve to the Benefit of Boards
A board portal is a secure website or application that is specially designed to simplify communication between the board of directors and the company. These portals make it easy to exchange information in and out the boardroom.
Benefits of a Board Portal
Board portals allow the board of director members to access is available for board directors either on a web browser or an application. Being optimized to be viewed on a computer or tablet enables that content to be viewable from anywhere with a Wi-Fi connection. Board portals utilize a secure connection that allows information to be sent safely between board members and their support staff.
Before board portals were available, a board of directors would have to email, print, sign, and fax paperwork back and forth. The result after all signatures were received was a blurry, barely readable document that was intended to be official.
The best board portals allow users to organize, store and share documents efficiently, while also providing a single location for communication in the form of notes, meeting minutes business chat and video conferencing. There are plenty of apps that offer some of these features, but newer board portal apps are becoming available that provide all of these elements. These all-in-one solutions can save time and money for board members and their support staff.
What to Look for in a Board Portal
Sensitive Info Stays Safe
Having all this confidential information on a portable device may not be the safest thing in the event it gets lost or stolen. Using a secure cloud-based board portal to store your board files and communication mitigates the risk of compromised information should the device being used is lost or stolen. Board portals that utilize two-step authentication provide an even higher level of security to users.
You’ll want to seek a board portal that allows for simplified communications with features such as business chat or video conferencing. Rather than relying on text and email for communication, having all conversations take place in a single platform streamlines the process of locating specific information.
Approvals and Signatures
It’s critical to seek software that fits the needs of the board. Features that use task management to alert when a signature is required on a document and can provide the instructions, due dates and people who have already approved the creative brief. It moves processes along by ensuring that nothing falls through the cracks.
With the right board portal tools, the board of directors can easily simplify documents and communicate all in one place, allowing them to be more productive when it comes to work and other tasks, allowing them to spend time on more pressing matters. There is no longer a need to rifle through documents, emails and texts from various sources and locations. With the software, everything is in one convenient place.