The Collaboration Space: Why You Need Context to Crush Your Goals
Businesses are becoming more and more global, with employees working remotely and teams consisting of a myriad external partners outside of the immediate organization. While having these resources is great when it comes to bandwidth and accomplishing goals, the communication part can be, well— tricky. In comes context.
In order to successfully pick up on a project right where you’ve left off, understand how to make the most effective decisions and maximize communication with others, context is an imperative. Understanding what led to specific goals, why certain judgements were made and why specific tasks/to-do items were broached is all a part of truly understanding this context.
One way that many businesses have decided to push for this (and the better results that follow) is through the use of an online collaboration space— a platform, app, or digital work hub built specifically to better collaboration and communication.
So, how can the context provided in a collaboration space help your team to create better business outcomes?
Although some meetings are essential, many can also be the most severe killers of productivity. Not only can team members lose time while waiting for a meeting to start or get to its point, meeting tracks can become diverted, run extra long and make it more difficult to get back to work after the interruption. With a collaboration space, these same conversations can be done on one platform and supplementary notes, files and collaborative documents can be housed in the same place as conversations. This context can not only help to keep meetings on track, it can help teams to reach their end goals faster, providing documentation. It can help with later projects and can even increase efficiency when similar goals need to be met in the future.
Millennials are a major part of today’s workforce. This generation has its own ideas about what a work process should look like and more, what tools should be used to help them achieve their goals. An online collaboration space can not only help when it comes to onboarding these employees (after all, it’s a cloud-based record of projects, tasks and conversations), it can also support the way millennials work best. Add to this the fact that millennials prefer the flexibility of being able to work remotely or even in different time zones, and an online collaboration space can be a perfect fit.
A collaboration space solves multiple communication problems at once. To start, with teams that now include those within an organization as well as outside of it (partners, freelances, etc.), staying in touch in an efficient way can be tough. With the right kind of collaboration space, this can be done in one place, with multiple tools to help maximize and organize every interaction. Second, a collaboration space can help minimize the explosion of corporate email – the traditional, but less effective, means of online work discussion. With an inbox that can rearrange priorities and prove to consuming and cumbersome, solutions like collaboration spaces and software can help to resolve these issues.
A collaboration space can be a powerful way to organize team work and enhance productivity and efficiency. It can make work more effective for employees, reduce costs and even improve the working atmosphere, helping teams to grow together and reach their goals.