File Collaboration: Why Your Shared Drive Won’t Cut It
File collaboration and storage systems are a key piece in today’s businesses. A lot of information and content is produced every day and having an efficient way of storing and sharing it is crucial for a business to function smoothly. For many companies, their file collaboration system consists of a common drive, sometimes maintained by IT or by department heads. However, this shared drive isn’t always the most efficient or effective way of sharing files, especially with the distributed workforce many companies have in place. So why should you consider a cloud-based file collaboration solution that’s more robust than a simple shared drive?
It’s important to look for solutions that can be used regardless of location. Cloud-based storage services allow users to upload files to a remote drive, accessible in the office, at home or across the world. This is very practical since it doesn’t tie workers to any in-company system and makes travel or working remotely simple, allowing employees to collaborate anywhere.
Cloud-based solutions don’t require any costly investment on an infrastructure of any kind and maintenance work is delegated entirely to the service providers. In other words, they’re typically fast, turnkey and as easy as dragging in files or clicking a “share” button. The only thing needed to use these services is usually a monthly fee charged by providers.
Service providers have flexible plans that adjust to a company’s needs. Look for a solution that can grow with your company and will not only fit your business’s needs now, but will also be applicable months down the road. Although many service providers charge for the storage you’re using, you can also look for unlimited file storage/sharing options. These can even be found in all-in-one types of packages, including other essentials like business messaging, tasking, document collaboration etc.
Almost all cloud-based storage providers have robust security infrastructures that ensure your data is always protected. Relying on small-scale IT teams to secure the data stored internally can work, but requires the proper resources, including employee time, to properly manage and keep up-to-date. This can often prove more costly and time consuming. Likewise, when it comes to data retention, service-providers typically safely back up data in case of unforeseen circumstances.
With the right file collaboration company, you’ll not only have what you need in terms of file storage and sharing, you’ll also have a team available to help you through any issues or challenges you may encounter along the way. By ensuring that you’re choosing a cloud-based solution that can support your company as it continues to grow, you’ll be able to save time and resources while securing your business’s data every day.