Your File Storage System: Is it Getting the Job Done?
Most companies produce a myriad of documents and files every day in order to function. Yet, many of them still rely on methods of business file sharing that are archaic and inefficient. Today’s technology allows businesses to implement systems that make business file sharing, storage and collaboration very easy tasks and gives employees the ability to be many times more productive than in the early days of IT.
Adopting an option that works well with your business and processes is incredibly important and often, is a matter of choosing software that has the largest amount of benefits for an affordable investment. When deciding to integrate a file storage system in your company, there are a number of things you should be paying attention to:
Security is one of the most important features to look for when it comes to business file sharing. Unfortunately, leaks or weaknesses in systems that contain valuable files and data can happen without the proper precautions. However, businesses should be cognizant of inside access to files as well, and should have the ability to limit file access to only those they specific indicate. Look for all of these things and while evaluating solutions, just remember— the safety of your company should be the first priority.
Tracking and Productivity
A good file storage system should also include characteristics that boost productivity within a company. For some solutions, this means including features like business file sharing, remote document collaboration (in real-time), in-app communication, version control and whatever helps coworkers be more productive in general. A solid system should also feature a means of measuring productivity, including which projects or topics are being accessed the most, which files are being “liked” by colleagues, etc.
Many companies adopt the tools mentioned before separately, forcing users to familiarize with many different interfaces and use many different accounts and passwords. But your best bet? Find all of these tools within a single user interface to avoid siloed information and app overload. The file sharing platform that includes all of this should also be accessible from anywhere so that, regardless of location, employees can get the most through remote collaboration utilities.
Finding a business file sharing solution that can allow you to share/store files while adding elements of productivity and tracking can make your processes more effective and save you time. Even better, look for software that comes in “all-in-one” packaging, giving you the opportunity to leverage as many complementary collaboration tools as possible in a single platform.