Why Your Files Should Live in the Cloud
Maintaining a server is a must for every business, but it can be quite costly and problematic at times. On top of hardware and software costs, you also need to hire permanent IT staff to conduct server maintenance. When the server is down, whether it’s because of natural disasters or just a wonky connection, work can inadvertently stop.
One solution that a number of businesses have turned to is the cloud. Cloud-based options for storage and file sharing collaboration can help to solve many of the aforementioned problems. However, as with any type of technology, there are both benefits and things to be aware of in order to ensure a great fit.
Pro: Savings on server-related costs
Cloud-based storage affords companies the ability to cut down on server-related costs. It’s no secret that servers are expensive to set up and even more so to maintain. Think a shared drive is the answer? Think again. What about when employees are traveling or out of town and need quick access to files on-the-go? A cloud-based file storage solution addresses this issue and can cost substantially less, especially if it’s a solution with unlimited storage capacity built right into your plan.
Keep in Mind: Security is key
When it comes to picking the right cloud-based file storage solution, make sure you review security and privacy capabilities. You should have the ability to share any files you’d like and likewise, to keep what you need to private. Sharing should be quick and easy, while locating specific files should be simple and accessible on-demand.
Pros: Remote working
When it comes to file sharing tools, teams have the opportunity to work closely together, even if they’re not in the same office, city or country. With cloud-based file sharing, employees can easily store, share and update files in real-time, helping to ensure smooth onboarding and consistent access regardless of physical location.
Keep in Mind: Version control is a must
Cloud-based file sharing allows for people across the globe to work together and to access files live, as needed. But in order to make this a truly effective solution, companies need to ensure that files are kept organized and up-to-date. With processes to make this happen, cloud-based solutions become an even better solution and, with routine maintenance, enables employees anywhere to work together seamlessly.
Utilizing cloud-based file sharing— especially when it’s part of a bigger solution including other tools like business chat, video conferencing, task management, etc.— allows employees to take their work anywhere there’s an Internet. It also encourages communication and productivity, giving workers the opportunity to give and receive feedback with their team, clients and other stakeholders, in real-time.
Keep in Mind: Usability
With an incomplete or inefficient solution, manipulating files can be a bit of a hassle and can even include additional software downloads/installations across devices. Find a file-sharing solution that’s not only cloud-based, but that also incorporates the tools needed to be successful with as few apps and downloads as possible. This will save time, money and keep resources as unsiloed as possible.
Working from the cloud can make the day-to-day of employees more effective and can facilitate teamwork in new ways. By ensuring file sharing is done through the cloud instead of other methods (including shared drives), you can make it a point to keep collaboration and communication a priority in your business.