How to Make Your Meetings More Effective with Screen Sharing
Communication is an absolute necessity when it comes to the success of any business. With the continual advancement of technology, and the consequential arrival of solutions like video chat, getting your point across during meetings has become significantly easier.
However, when it comes to explaining intricate topics and clarifying ideas to colleagues, external partners, vendors and customers, common video chat applications may not be sufficient. For this reason, many meeting software solutions have adopted the screen sharing feature. Among other benefits, this feature allows teams to:
Illustrate Complex Processes
With the option of broadcasting what you’re doing on your computer using screen sharing, you can use tools that can act as a blackboard or walk your audience through processes step by step. This is a significant improvement over basic video conferencing, where you can only explain things by describing them with words, gestures, or maybe even a hand-drawn illustration.
When you can show meeting attendees exactly what you’re looking at (and what they need to see to better comprehend the discussion), you can greatly reduce the risk of misunderstandings. Especially in instances where these mix-ups can be detrimental to revenue or progress, this can be particularly helpful. Not only does screen sharing help the team to remain on the same page, it can be especially valuable considering the growing on-the-go/remote workforce.
Respond Based on Live Feedback
Since meeting attendees viewing a screen share can actively collaborate with you on your work in real-time, you can use their feedback to make changes and improvements on items that may be more difficult to address otherwise. In short, this can help to avoid the back and forth of sharing/emailing documents and can act as a podium for live collaboration.
Organize Webinars and Improve Online Training
Companies can also make use of all the perks of screen sharing by organizing webinars on more complex and in-depth topics, including for training purposes. Especially when it comes to remote employees, this can allow those that may not be in the same state or office the opportunity to feel like part of the company culture and community, with both face-to-face interaction and the ability to walk through live examples on-demand.
Receive Remote Support
Finally, when using remote meeting software that has a screen sharing function baked in, companies can also give IT teams the ability to provide practical help, allowing for increased levels of customer service and satisfaction. Screen sharing through a technical problem can not only significantly reduce the time required to fix these issues, it can also allow for a more personalized and accurate experience— both must-haves when it comes to effective support.
The Bottom Line?
Screen sharing is becoming a necessary means of accurately communicating, collaborating and helping colleagues, customers and teams. Especially when combined with other powerful tools, like video conferencing, document collaboration, tasking, etc., screen sharing can become an even better channel to help make meetings as effective as possible.