Maximizing Productivity: The Benefits of a Prioritized Task List
Admit it. We’ve all been there. You know, those days where you come in with a task list of things that you’re dead set on accomplishing, only to have the day turned upside down. Whether it’s responding to colleagues that need information, getting last minute requests, or getting pulled into drive-by meetings, the feeling of getting sidetracked at work isn’t rare. Especially In a world where we have a constant flooding of emails (we’ve coined it an “email heroin drip”) that can make deviating from one’s own to-do list even easier, let’s face it— it can sometimes be difficult to not let the day prioritize you.
The question is, how can you avoid the chaos of a reprioritized day, remain productive, and accomplish your most important daily imperatives? The answer is simple— come prepared every day with your own task list. And with a number of very real benefits, it’s easy to see why this simple (but effective) tool can actually help you to be more effective and more, get things done.
— A Prioritized Task List is a Game Plan
Think about it. If you were taking a trip to a brand new place, one with a ton of things to see and do, wouldn’t you want to prioritize the most important things you want to check off of your list? The concept is similar in the work place. We all have a long list of things we want to accomplish. Ranking them in a task list allows us to plan accordingly and to keep our top initiatives of the day top-of-mind.
— It Allows You to Focus On the Big Picture
While it may not seem like a big deal to have your daily tasks documented, the benefits go far beyond that day’s grind. By allowing yourself the time to reflect on what you want to accomplish most, you will also have the opportunity to focus on the tasks that will help you tackle the imperatives that can truly help the company. In other words, you’ll be better equipped to prioritize according to what can impact your direct goals and those that will help the company to grow, increase revenue, etc.
— It’s Documentation of What You’ve Accomplished
With a daily list of what you want to complete, it’s also a great idea to “check off” what you’ve done. In this sense, you effectively create a kind of “post mortem.” Especially when you’ve created your list in an environment that’s accessible to everyone (like a communication or unified platform, for example), this is a great way to show your boss and colleagues what you’re working on, your progress, and other items on your plate.
Sure, creating a daily task list might seem like just another thing to do in an already busy schedule. But by documenting the most important things you’d like to get done during the day, you’ll have your goals in front of you and accessible at all times. In the end, this will make it easier to say “no” to the things that will pull you away from your biggest objectives and “yes” to the things that will help you truly make a difference.