What You Need to Know About Cloud-based File Sharing
Choosing an app for online file sharing and collaboration can be a very important decision for any business, especially in a world where more and more employees are working remotely or constantly on-the-go. The right solution can help to boost your team’s file use in a way that’s both safe and reliable. However, while you’re looking for the perfect solution, it’s important to keep a few things in mind.
Search for ample encryption and controls
In situations where team members are traveling or working out of the office, there’s no time to question the integrity or reliability of a file system. This makes it imperative to ensure that any file sharing/storage app you choose uses a powerful encryption protocol, allowing for safety and privacy of your proprietary data. Likewise, it’s just as important to ensure that your files are viewable only by the users you’d specifically like that have access.
Choose a system that backs up their data
If a digital emergency strikes, you need to know that your data is backed up and accessible when it’s needed most. Look for solutions that are consistent, dependable and offer only the highest levels of storage safety. This will ensure that your files are accessible on-demand, even if something goes awry on a local level. Reliable file/data backup should be one of your key considerations when choosing an online file sharing and collaboration service.
Understand that files are nothing without context
When it comes to client-facing files (be it collateral, videos, audio, etc.) having a means of sharing and storing them is extremely important to business imperatives. However, these same files typically mean nothing without context. In other words, you can dump a million files into a repository, but without background information, knowledge of how to best use them, understanding of why files exist, etc., how you choose to use those files can be limited. Look for solutions that not only allow you to store and share your files, but that also help you to organize, easily recall information surrounding them, and track conversations surrounding their creation and use.
Look for unlimited storage
Especially if your company has a large number of files that need storing and are shared/accessed constantly, being limited on storage space can put a wrench into plans. Look for online file sharing and collaboration solutions that allow you to upload as many files as necessary, with no additional fees. It’s also helpful to look for apps that give you ample individual file limits (about 1.5GB is usually a good maximum size allotment).
Look for access to files across devices
When it comes to employees, external team members (like partners and vendors) and customers, it’s rare to have everyone in the same place at the same time. Ensure that whatever online file sharing and collaboration solution you choose gives access to files across a number of devices— desktop, mobile, tablet, etc. Not only will this make it certain that you have access to your files when you need them most, it will allow stakeholders to easily work with files no matter where they’re located, anywhere in the world.
Finding the right file storage and sharing solution for your company can take time and research. But with the right solution, you can help to create a more collaborative, dependable and easily accessible environment when it comes to your team’s work with files.