Reducing Overhead in Graphic Design Firms with Collaboration Tools
Communication and collaboration tools, specifically all-in-one solutions, reduce costs for graphic design firms by reducing the need for multiple communication apps, saving time and allowing them to focus on their customers. Graphic design software is expensive as it is, so this can help to save money on the communication/collaboration side of things.
Collaboration apps reduce costs for graphic design firms
You’re always looking to save money for your graphic design firm. You’re not about to skimp on having the latest graphic design tools with all the bells and whistles, so where can you cut overhead costs? How about finding the right collaboration and communication app that can reduce costs and increase your company’s productivity.
How collaboration tools help your business
Graphic design projects just lend themselves to the collaborative process. However, in today’s workplace, with many companies using freelance and work-from-home designers, setting up a meeting where everyone gathers around a whiteboard and shouts out their ideas can be an arduous task.
That’s where the right collaboration app comes into play. Designers no longer have to meet on a regular basis, nor do they have to sift through lengthy email exchanges or play phone tag to catch up on the latest developments on the project. Documents can be uploaded and shared with all team members without having to print multiple copies. Decreasing email and meeting overload translates to more efficient and productive workers.
If the app is compatible with your graphic design tools, designers can view and make changes without changing from one app to another. Changes can be seen in real time and without having to distribute another version of the design, saving on printing expenses.
Collaboration apps also reduce lost productivity when team members leave the company, and when hiring new employees by storing collective knowledge in the app for quick sharing. Because team members share in the knowledge, they can pass it along quickly to new employees, who also have the ability to glean that knowledge from uploaded files.
The importance of finding the right collaboration app
You want to be sure to pick the right collaboration tool for your business. Some tools are better suited for more prominent firms, while others allow for easy integration of your graphic design tools or other software your company uses.
Whichever app you decide to use, be sure that is has all-in-one capabilities that include several communications options, such as chat and video conferencing.
Once you’ve selected the right collaboration tool, it’s time to sit back and let your team work without a lot of hand-holding and micromanaging. The whole point of adding a collaboration tool is for everyone to work together. You’ll be able to see who works well with others, and how everyone does things in their unique manner. Let the process work itself out.
If you select the right tool and provide your workers the right amount of space to do their jobs, they can focus on meeting and exceeding customer expectations rather than on work processes, and you should see a marked improvement in productivity and performance.