The Rules of Screen Sharing During Your Next Meeting
Screen sharing is an essential tool for most modern businesses. Especially in a world where the remote workforce is quickly growing and employees, sponsors, clients and advisers may be across the world, this has become especially important when it comes to good communication. Although screen sharing may often be a standard feature of meeting management software, there are a number of things to be aware of to ensure you’re using it in a way that helps your meetings to go smoothly and free of distractions.
Turn the notifications off
Notifications have been developed to attract your attention no matter what you are doing. They may be important in your daily work life but can definitely take away from a screen sharing session. Be it training, a brainstorm meeting or a technical demo, notifications are inevitably distracting. Not only do you risk losing your audience’s attention, you also may have to fight twice as hard to get that level of attention back. As a rule of thumb, just remember— it’s always safer to simply turn notifications off or close out any unneeded apps in the background.
Make sure you screen sharing tool shows the right thing
Depending on what meeting management software you use, it’s always a good idea to test and ensure that you’re going to share the screen that you’re intending to focus on. Although tech snags can always happen, this can ensure your software is working and help you to mitigate any issues before you’re live. If you use two monitors or if your presentation includes switching from one application to another, double check at each point.
Check your presentation content, software versions, etc.
It may seem obvious, but if you’re doing a million things before a presentation, you can easily run out of time to do some simple pre-meeting checks. Have everything you need loaded on the screen and ready to go. After all, in the interest of maximizing time, the best thing you can do is to start your session as soon as you have established the connection with your clients or team members. Just as important, ensure you have the latest version of any software that you’ll be using (without the need to download updates or plugins).
Remember: a picture is worth a thousand words. By being prepared and utilizing the latest/most appropriate meeting management software, you’ll not only find that your meetings will run without a hitch, you’ll also be able to use your time for what’s most important— your presentation.